Bids & RFP's
Submission:
You may contact the following Lead Person Ronny Theiss if you have any questions or require clarification on any topics covered in this Request for Proposal. The delivery address to be used for all submissions is:
Municipality of Markstay-Warren
21 Main Street, South
P.O. Box 79
Markstay, ON, P0M 2G0 Tel: 705-853-4536 ex 208
Fax: 705-853-4964
**Proponents will have a week starting April 23, 2024, to submit questions which will be answered on April 30, 2024 at 4pm.**
Submission Closing:
Submissions are accepted no later than – May 6, 2024, at 4pm Local Time.
Submission Opening:
Submissions will be publicly opened and recorded on May 7, 2024, at 11:00 am at the Municipal Office. Staff will review the proposal, and the successful candidate will be presented at the Regular Council Meeting on May 21, 2024.
Amendment and Withdrawal of Submission:
Requests for withdrawal of submission shall be allowed if the Request is made before the closing time for the contract to which it applies. Requests shall be directed to the Lead Person by letter or in person, by a Senior Official of the company, with a signed withdrawal confirming the details. Telephone requests shall not be considered. The withdrawal of a tender does not disqualify a bidder from submitting another tender on the same contract.
The full Submission document is available by clicking here, I.T. Services Submission document.
Tender Submission:
The Municipality's tender forms must be used and returned in a sealed envelope and are available at the Municipal Office, 21 Main Street South, in Markstay, during normal business hours.
Tender Closing:
Sealed tenders will be received by the undersigned up until 11:00 a.m. on Friday, January 12th, 2024.
Tender Opening:
Tenders will be opened publicly by Administration at the Municipal Office at 11:15 a.m. on Friday, January 12th, 2024.
Tender Acceptance:
Lowest or any tender not necessarily accepted and subject to Council's approval.
Tender Review & Subsequent Approval:
Tenders will be awarded at the Regular Council Meeting on January 15th, 2024 at 7:00pm that is being held at the Municipal Complex, 21 Main Street South in Markstay.
Amendment and Withdrawal of Submission:
Requests for withdrawal of a submission shall be allowed if the request is made before the closing time for the contract to which it applies. Requests shall be directed to the CAO/Clerk by letter or in person, by a Senior Official of the company, with a signed withdrawal confirming the details. Telephone requests shall not be considered. The withdrawal of a submission does not disqualify a bidder from submitting another tender on the same contract.
The full Tender document is available by clicking here, Garbage Collection Tender Document.
Tender Submission:
The Municipality's tender forms must be used and returned in a sealed envelope and are available at the Municipal Office, 21 Main Street South, in Markstay, during normal business hours.
Tender Closing:
Sealed tenders will be received by the undersigned up until 2:00 p.m. on Wednesday, March 13th, 2024.
Tender Opening:
Tenders will be opened publicly by Administration at the Municipal Office at 3:00 p.m. on Wednesday, March 13th, 2024.
Tender Acceptance:
Lowest or any tender not necessarily accepted and subject to Council's approval.
Tender Review & Subsequent Approval:
Tenders will be awarded at the Regular Council Meeting on March 18th, 2024 at 7:00pm that is being held at the Municipal Complex, 21 Main Street South in Markstay.
Amendment and Withdrawal of Submission:
Requests for withdrawal of a submission shall be allowed if the request is made before the closing time for the contract to which it applies. Requests shall be directed to the Lead Person by letter or in person, by a Senior Official of the company, with a signed withdrawal confirming the details. Telephone requests shall not be considered. The Withdrawal of a proposal does not disqualify a bidder from submitting another proposal on the same contract.
The full Tender document is available by clicking here, Tender for #2024-02.
Tender Submission:
The Municipality's tender forms must be used and returned in a sealed envelope and are available at the Municipal Office, 21 Main Street South, in Markstay, during normal business hours.
Tender Closing:
Sealed tenders will be received by the undersigned up until 11:00 a.m. on Friday, January 12th, 2024.
Tender Opening:
Tenders will be opened publicly by Administration at the Municipal Office at 11:15 a.m. on Friday, January 12th, 2024.
Tender Acceptance:
Lowest or any tender not necessarily accepted and subject to Council's approval.
Tender Review & Subsequent Approval:
Tenders will be awarded at the Regular Council Meeting on January 15th, 2024 at 7:00pm that is being held at the Municipal Complex, 21 Main Street South in Markstay.
Amendment and Withdrawal of Submission:
Requests for withdrawal of a submission shall be allowed if the request is made before the closing time for the contract to which it applies. Requests shall be directed to the CAO/Clerk by letter or in person, by a Senior Official of the company, with a signed withdrawal confirming the details. Telephone requests shall not be considered. The withdrawal of a submission does not disqualify a bidder from submitting another tender on the same contract.
The full Tender document is available by clicking here, Full Janitorial Tender.
To view the full Janitorial Scope, please click here, Full Janitorial Scope.
To view the amendment to Bylaw 2024-01-05, click here, Bylaw 2024-01-05 Amendment.
Tender Submission:
The Municipality’s tender forms and envelopes must be used and are available at the Municipal Office, 21 Main Street South, Markstay, during normal business hours.
Tender Closing:
Sealed tenders will be received by the undersigned up until 12:00 p.m. (Noon) on Wednesday, November 15th, 2023.
Tender Opening:
Tenders will be opened publicly at the Municipal Office on Wednesday, November 15th, 2023.
Tender Review & Subsequent Approval:
Lowest or any tender not necessarily accepted and subject to Public Works approval.
Amendment and Withdrawal of Submission:
Requests for withdrawal of a submission shall be allowed if the request is made before the closing time for the contract to which it applies. Requests shall be directed to the CAO/Clerk by letter or in person, by a Senior Official of the company, with a signed withdrawal confirming the details. Telephone requests shall not be considered. The withdrawal of a submission does not disqualify a bidder from submitting another tender on the same contract.
The full Tender document is available by clicking here, TMW 2023-01 Supply for 2 2022/2023 Graders.
Tender Submission:
The Municipality’s tender forms and envelopes must be used and are available at the Municipal Office, 21 Main Street South, Markstay, during normal business hours.
Tender Closing:
Sealed tenders will be received by the undersigned up until 12:00 p.m. (Noon) on Monday, September 11th, 2023.
Tender Opening:
Tenders will be opened publicly by Administration at the Municipal Office at 1:00 p.m. on Monday, September 11th , 2023.
Tender Review & Subsequent Approval:
Tenders will be reviewed at the September 18th, 2023 – 7:00 p.m. Regular Council Meeting.
Due to unforeseen circumstances, we are extending the date to September 8th, 2023 at 5:00pm.
The Municipality of Markstay-Warren (“The Municipality”) require the services of a qualified successful Proponent to undertake the Engineering services and Contract Administration for the rehabilitation of approximately 5km of streets in the village of Markstay, ON. These services shall be delivered in most cost effective and efficient manner. The Project involves a number of key elements detailed in this RFP.
This Request for Proposal provides the detail on what is required to submit a Proposal, how the Municipality will evaluate the proposal, and any specifications and qualifications to provide the goods and/or service. The study will include the development of recommendations and opportunities that could result in more efficient and effective service delivery, and a final report that will be presented Council.
Download the Schedule B here, Schedule B Document.
Download the RFP in full here, RFP 2023-05 (Revised).
Download the first Addendum here, Addendum 1.
Download the second Addendum here, Addendum 2.
Download the Geotechnical Report here, Geotechnical Report Document.
If you have any questions, please email info@markstay-warren.ca. Questions will be taken and answered until 5:00pm on August 25th.
The Municipality will receive proposals/submissions for the supply of all labour, material, equipment, and supervision necessary to complete the work shown, or described by, or reasonably inferred from these contract documents. Without limiting the qualifications of the foregoing, the work generally consists of the following:
Sunset Road Surface Treatment
Downloads:
The Municipality will receive proposals/submissions for the implementation of a real-time or non-real-time of a VMS allowing it to track and report on the travels performed by its fleet and the maintenance activities it performs where applicable. The intent is to provide consistent, accurate data to be able to confidently monitor and report on the levels of service provided to a specific area, a section of road, or otherwise defined areas of service.
The proposed solution shall provide the supporting information needed to mitigate claims that may arise by documenting the maintenance services that it provides to comply with the Ontario Government’s Municipal Act, 2001 regulation 239.02, described as the Minimum Maintenance Standards for Municipal Highways, as well as service levels and operational policies it establishes on its own.
Download the RP 2022-01 Vehicle Monitoring System documentation here.
- RFP 2022-01 Vehicle Monitoring System Addendum #1
- RFP 2022-01 Vehicle Monitoring System Inquiry #1
- RFP 2022-01 Vehicle Monitoring System Inquiry #2
The Municipality will receive proposals/submissions for the supply of all labour, material, equipment, and supervision necessary to complete the work shown, or described by, or reasonably inferred from these contract documents. Without limiting the qualifications of the foregoing, the work generally consists of the following:
Watermain extension on Kukagami Lake Road in the Municipality of Markstay-Warren, from the South side of Highway 17 approximately 230m heading North on Kukagami Lake Road.
Downloads:
Supply and delivery a Conventional Four Door PUMPER/TANKER.
RFT 2022-04 - Conventional Four Door PUMPER/TANKER.
The Municipality requires the services of a qualified Consultant to provide architectural and engineering (A&E) services (Phase 1) delivering:
- Detailed design for a new Public Works (PW) and Fire Department (FD) facilities located at 48 Main St. N. Markstay, ON.
- Detailed design for a new FD Rapid Response Bay to be located at 37 Warren Ave., Warren ON.
- Detailed design for a new FD Rapid Response Bay to be located at 160 Sunset Rd, Wahnapitae, ON.
Phase 2 will consist of:
- Tender documentation preparation based on the Phase 1 detailed designs.
- Tender process for the construction phase of the project.
- Engineering services during construction.
Note:
Phase 2 information is requested as a provisional item and will be based on the Council’s decision to move forward with the project in 2023.
Tender Submission:
The Municipality’s tender forms must be used and are available at the Municipal Office, 21 Main Street South, Markstay, during normal business hours.
Tender Closing:
Sealed tenders will be received by the undersigned up until 2:00 p.m. on Wednesday, October 28, 2022.
Tender Opening:
Tenders will be opened publicly by Administration at the Municipal Office at 2:05 pm on Friday, October 28th, 2022.
Tender Review & Subsequent Approval:
Tenders will be reviewed immediately after opening and awarded by Administration. If more than one tender is received, a draw will determine the award of tender.
Tender document is available here.
The Municipality would like to implement a permanently installed public address solution for the Council Chambers that will provide a professional level of audio and video for meeting attendees both in person and virtually. The Municipality requires the solution to have compatible meeting recording and live streaming capabilities as well as being reliable, stable and easy to administer by non-technical staff.