Tender Submission:

All submissions for responding to this Request must be submitted to our office, as stated below:

Submissions are accepted no later than – October 10rd, 2025, at 4pm Local Time (UPDATED)

The use of mail to deliver a tender will be at the respondent's risk. Submissions sent in electronic format will be accepted through email at [email protected] and [email protected]

The Municipality's tender forms must be used and returned in a sealed envelope and clearly marked with the following:

• The Name and Address of the Respondent
• The Request Number
• The Project Title

Tenders sent by e-mail must include the tender document as an attachment in pdf format and contain the following information in the body of the e-mail:

• The Name and Address of the Respondent
• The Request Number
• The Project Title

Administration staff will affix on the sealed envelope:

• Date and time of receipt

Tender Opening:

Submissions will be publicly opened and recorded on October 13th, 2025, at 10:00am at the Municipal Office.

Tender Acceptance:

Staff will review the proposal, and the successful candidate will be presented at the Regular Council Meeting on Monday, 20th October, 2025.

Amendment and Withdrawal of Submission:

Requests for withdrawal of submission shall be allowed if the Request is made before the closing time for the contract to which it applies. Requests shall be directed to the Lead Person by letter or in person, by a Senior Official of the company, with a signed withdrawal confirming the details. Telephone requests shall not be considered. The withdrawal of a tender does not disqualify a bidder from submitting another tender on the same contract.

The full Tender document can be viewed here, TMW 2025-04 Winter Sand.pdf.

Revisions: Oct 1, 2025

• Updated opening date from October 3 to October 6th (Monday)
• Updated presentation to council to October 20th regular council meeting.

Revisions: Oct 10, 2025

• Extended 1 week.

Tender Submission:

All submissions for responding to this Request must be submitted to our office, as stated below:

Submissions are accepted no later than – October 3rd, 2025, at 4pm Local Time

The use of mail to deliver a tender will be at the respondent's risk. Submissions sent in electronic format will be accepted through email at [email protected] and [email protected]

The Municipality's tender forms must be used and returned in a sealed envelope and clearly marked with the following:

• The Name and Address of the Respondent
• The Request Number
• The Project Title

Administration staff will affix on the sealed envelope:

• Date and time of receipt

Tender Opening:

Submissions will be publicly opened and recorded on October 6th, 2025, at 10:00am at the Municipal Office.

Tender Acceptance:

Staff will review the proposal, and the successful candidate will be presented at the Regular Meeting of Council on October 20th, 2025.

Amendment and Withdrawal of Submission:

Requests for withdrawal of submission shall be allowed if the Request is made before the closing time for the contract to which it applies. Requests shall be directed to the Lead Person by letter or in person, by a Senior Official of the company, with a signed withdrawal confirming the details. Telephone requests shall not be considered. The withdrawal of a tender does not disqualify a bidder from submitting another tender on the same contract.

The full Tender document can be viewed here, TMW 2025-03 Salt Tender.pdf.

 

Revisions

Revision Oct 1, 2025

• Updated Signature Line to 2025
• Updated Header to 2025
• Updated Opening from October 5 to October 6th (Monday)

Tender Submission:

All submissions for responding to this Request must be submitted to our office, as stated below:

Submissions are accepted no later than – Sept 13, 2025, at 4pm Local Time

The use of mail to deliver a tender will be at the respondent's risk. Submissions sent in electronic format will be accepted through email at [email protected] and [email protected]

The Municipality's tender forms must be used and returned in a sealed envelope and clearly marked with the following:

• The Name and Address of the Respondent
• The Request Number
• The Project Title

Administration staff will affix on the sealed envelope:

• Date and time of receipt

Tender Opening:

Submissions will be publicly opened and recorded on September 16th, 2025, at 10:00 am at the Municipal Office.

Tender Acceptance:

Staff will review the proposal, and the successful candidate will be presented at the Regular Meeting of Council on Septermber 20th, 2025.

Amendment and Withdrawal of Submission:

Requests for withdrawal of submission shall be allowed if the Request is made before the closing time for the contract to which it applies. Requests shall be directed to the Lead Person by letter or in person, by a Senior Official of the company, with a signed withdrawal confirming the details. Telephone requests shall not be considered. The withdrawal of a tender does not disqualify a bidder from submitting another tender on the same contract.

The full Tender document can be viewed here, TMW 2025-02 RFT - Repair of Waterlines.pdf.

Tender Submission:

Markstay-Warren is a member of LAS and Canoe Procurement.  Our membership number is: 1357.

All submissions for responding to this Request must be submitted to our office, as stated below:

Submissions are accepted no later than – October 24th, 2025, at 4pm Local Time

The use of mail to deliver a tender will be at the respondent's risk. Submissions sent in electronic format will be accepted through email at [email protected]

The Municipality's tender forms must be used and returned in a sealed envelope and clearly marked with the following:

• The Name and Address of the Respondent
• The Request Number
• The Project Title

Tenders sent by e-mail must include the tender document as an attachment in pdf format and contain the following information in the body of the e-mail:

• The Name and Address of the Respondent
• The Request Number
• The Project Title

Administration staff will affix on the sealed envelope:

• Date and time of receipt

Tender Opening:

Submissions will be opened and recorded on October 27th, 2025, at 10:00am at the Municipal Office.

Tender Acceptance:

Staff will review the proposal, and the successful candidate will be presented at the Special Council Meeting on Monday, 3rd November, 2025.

Amendment and Withdrawal of Submission:

Requests for withdrawal of submission shall be allowed if the Request is made before the closing time for the contract to which it applies. Requests shall be directed to the Lead Person by letter or in person, by a Senior Official of the company, with a signed withdrawal confirming the details. Telephone requests shall not be considered. The withdrawal of a tender does not disqualify a bidder from submitting another tender on the same contract.

The full Tender document can be viewed here, TMW 2025-05 Loader repair or replace.pdf. This link opens in a new window

 

All submissions for responding to this Request must be submitted to our office, as stated below:

Submissions are accepted no later than – November 07th, 2025, at 4pm Local Time

The use of mail to deliver a tender will be at the respondent's risk. Submissions sent in electronic format will be accepted through email at [email protected]

The Municipality's tender forms must be used and returned in a sealed envelope and clearly marked with the following:

• The Name and Address of the Respondent
• The Request Number
• The Project Title

Tenders sent by e-mail must include the tender document as an attachment in pdf format and contain the following information in the body of the e-mail:

• The Name and Address of the Respondent
• The Request Number
• The Project Title

Administration staff will affix on the sealed envelope:

• Date and time of receipt

Tender Opening:

Submissions will be opened and recorded on November 10th, 2025, at 10:00am at the Municipal Office.

Tender Acceptance:

Staff will review the proposal, and the successful candidate will be presented at the Regular Council Meeting on Monday, 17th November, 2025.

Amendment and Withdrawal of Submission:

Requests for withdrawal of submission shall be allowed if the Request is made before the closing time for the contract to which it applies. Requests shall be directed to the Lead Person by letter or in person, by a Senior Official of the company, with a signed withdrawal confirming the details. Telephone requests shall not be considered. The withdrawal of a tender does not disqualify a bidder from submitting another tender on the same contract.

The full Tender document can be viewed here, TMW 2025-07 Supply Implement and Maintain Financial Software.pdf.This link opens in a new window

All submissions for responding to this Request must be submitted to our office, as stated below:

Submissions are accepted no later than – October 31th, 2025, at 4pm Local Time

The use of mail to deliver a tender will be at the respondent's risk. Submissions sent in electronic format will be accepted through email at [email protected]

The Municipality's tender forms must be used and returned in a sealed envelope and clearly marked with the following:

• The Name and Address of the Respondent
• The Request Number
• The Project Title

Tenders sent by e-mail must include the tender document as an attachment in pdf format and contain the following information in the body of the e-mail:

• The Name and Address of the Respondent
• The Request Number
• The Project Title

Administration staff will affix on the sealed envelope:

• Date and time of receipt

Tender Opening:

Submissions will be opened and recorded on November 3rd, 2025, at 10:00am at the Municipal Office.

Tender Acceptance:

Staff will review the proposal, and the successful candidate will be presented at the Regular Council Meeting on Monday, 17th November, 2025.

Amendment and Withdrawal of Submission:

Requests for withdrawal of submission shall be allowed if the Request is made before the closing time for the contract to which it applies. Requests shall be directed to the Lead Person by letter or in person, by a Senior Official of the company, with a signed withdrawal confirming the details. Telephone requests shall not be considered. The withdrawal of a tender does not disqualify a bidder from submitting another tender on the same contract.

The full Tender document can be viewed here, TMW 2025-06 Landfill Monitoring PDF

Revisions

Sampling Rounds - Please note that the C of A stippulates 2 rounds of sampling, while the tender indicates 4 rounds.  The current practise and expectation is for 2 rounds of sampling as per the C of A.

 

Questions

Q1. How many rounds of surface water monitoring have been completed at the Warren Landfill in 2025.  I just want to confirm whether there will be one or two surface water sampling events required for 2025.  I understand that four rounds annually are required.

A1. The Spring Sampling Rounds have been completed, the Fall Sampling Rounds have not been completed.

 

Q2. I would like to confirm the reporting requirements for each site are as follows based on Section 9.4 Reporting and Section 17 Bid Form:

A2.  The monitoring results below are the correct schedules.

1. Hagar Hauled Sewage Site – monitoring results every three years to MECP, next report 2024-2027 will be due in 2028.  No annual reporting to MECP required.

2. Hagar Landfill – Annual Operational and Environmental Monitoring Letter to MECP (2025-2029), next triennial report is 2024-2027 due in 2028.

3. Warren Landfill – Annual Monitoring Report (2025-2029)

4. Triennial report encompassing all three sites due in 2026 – will this report span 2023-2025 and is due in 2026.  Following triennial report to span 2026-2028 and is due in 2029.